SMASHED - SFs®
School Forms, Simplified
Cloud-Based and Automated School Forms and Reporting System
One system for rosters, grades, attendance, forms, time records, enrollment, and lesson planning — built around how a Philippine school actually works, from Grade 4 through Grade 12, not a generic gradebook.
The class adviser uploads and maintains the class list once. Subject teachers assigned to that section get grade-entry access to the same roster — no separate spreadsheets to reconcile at the end of the term.
The adviser adds an entire class from a CSV or Excel file. Every row is previewed before anything is saved, so a bad row gets caught before it becomes a bad record.
Every add, edit, and deletion to a student record is logged automatically — your school can always account for who changed what, and when.
Advisers and subject teachers log dated anecdotal observations for their class. Entries are never deleted — a mistaken one is retracted with a reason and stays on the record. The adviser can review every subject's notes for the advisory class and turn them into a printable Guidance Referral.
Advisers and subject teachers record grades per subject and per term. DepEd's official rounding rule is applied automatically to term and general averages — no manual recalculating.
The adviser's class rankings and honors qualification update automatically as grades come in, with subjects arranged into Core and Elective groupings; subject teachers see the rankings for their own sections.
The adviser generates the Learner's Report Card and Permanent Academic Record straight from entered grades and attendance, styled to match the official DepEd forms — with any parent/guardian portal acknowledgements shown in the SF9 signature block.
The adviser marks attendance per section, manages holidays and class suspensions, and exports SF2 in a click — laid out to match the official template.
Track arrival, departure, undertime, and leave for every staff member, with an on-screen e-signature and one-click bulk export for the whole school.
Generate a staff member's own School Personnel Assignment List directly from their role and teaching load — no separate form to fill out.
A registrar or principal turns enrollment on for the school and assigns staff — teachers or non-teaching — to review applications by grade level, then tracks every application from submission to decision.
Since learners are minors, the account is held by a parent or guardian. They register with the learner's LRN and their own name; the adviser confirms both names match the class record before approving. Then they can check that learner's ratings anytime — and acknowledge each term's report card online, which appears on the SF9.
Advisers and subject teachers generate a structured lesson plan from their learning competencies and teaching dates, downloadable as a ready-to-edit document.
Build multiple-choice and true-false assessments from your own reference materials in minutes.
Connect your own free or paid AI provider when you're ready. Nothing is sent anywhere until you turn a tool on.
The left menu opens into every page you can use, each with its own icon, and the section you are in opens by itself. A Find a feature box finds a page by name, and your own User's Guide and Ask-for-help chat are built in.
Officers are the Principal, Registrar, Assistant Principal, Guidance Counselor and Grade Level Head. Each title opens only what it needs, an Assistant Principal or Grade Level Head sees their own departments or grades, and the principal can delegate more to any Officer and take it back at any time.
A Guidance Counselor sees school-wide anecdotal records (concerns first), the referrals advisers create, and attendance by section with learners flagged for repeated absences. Teachers keep writing the entries; the counselor reads and follows up.
A teacher who is also an Officer keeps their class tools and switches to the school-admin view with one button.
Email confirmation, plus Google/Facebook sign-in, keeps unverified accounts out of your school's data. Signing up as an Officer is restricted further, to an official @deped.gov.ph address; otherwise only the principal promotes someone to an Officer title.
Each account can stay signed in on up to three devices at once, so a lost device doesn't mean a lost login.
The principal can download a backup of the school's own records as one Excel file, from Settings, whenever they like. It never includes other schools and leaves out passwords and AI keys. The system administrator also keeps full database backups and handles restores.